Arizona Healthcare Financial Management Association (AZHFMA)

Event Detail

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2017 Az HFMA Fall Conference

Exhibitor Registration


"Get Tuned In - 80's Rock Music"

Wednesday - Friday, October 11-13, 2017
Loews Ventana Canyon, Tucson, AZ

The conference committee hopes to see all of you at this year's 2017 Az HFMA Fall Conference, "Get Tuned In-80's Rock Music". The preliminary agenda has been set to increase attendance through a broad scope of topics, as well as providing 9.5 hours of networking time for you!  Additionally, in line with our "Get Tuned In" theme, we will be having a Thursday evening activity which will include sponsorship opportunities and competition games to allow more exposure and ways to highlight your company!

 Click here to download the brochure for additional information

Please note there is a $100 cancellation fee for notice received prior to October 4, 2017.
There are no refunds available on October 4, 2017 and after.


Benefits:
> 9.5 hours of networking time with attendees
> Two (2) Complimentary Registrations (if only one representative will be attending, consider donating the second registration to a provider!)
> Company information listed in the conference program
> Pre-Conference list of registrants
> Post-Conference list of attendees

Details:
> 8 x 8 ft area with 6' skirted table and two chairs (there will be no pipe or drape)
> Set Up Begins: Wednesday, 10/11/17 from 11:45 am - 3:00 pm
> Tear Down Begins: Friday, 10/13/17 at 9:30 am. Please do not dismantle prior unless special arrangements have been made with chapter administration.

Pricing:
Exhibitor Fee: $1,250 (includes 2 full conference registrations)
Electricity provided at no cost to provider.  We strongly suggest bringing your own power cords, as rental of power string and extension cords is $75 per day.

Booth Selection:
The order of booth selection will be based on the organization's level of support for this conference, including sponsorship and annual sponsorship commitment, then on a first come, first served basis after two weeks from opening of registration. Get the best selection by registering early!

Booth Decoration:
Take this chance to have your company stand out!
Decorate your booth as one of 80's Rock Music such as Guns N' Roses, Bon Jovi, Van Halen, etc.  Each vendor will choose a band prior to the conference which must be submitted to Liz Ricafort as soon as possible (bands are available on a first come, first served basis).

Door Prizes - Gain Company Exposure!
In line with our "Get Tuned In" theme, we will be having a Thursday evening activity which will include 2 stations of Guitar Hero & 2 stations of competition games. Please let us know if you are interested in sponsoring the following:
• 4 sponsors to donate $250/sponsor for 2 Sony PlayStation
4 consoles with a Guitar Hero party pack
• 4 sponsors to donate $250/sponsor for 2 Nintendo Switch consoles with 1-2 Switch game pack.

We will announce each of these Sponsors of our Thursday evening Get Tuned In event 4 times throughout Thursday evening and your company will be listed as a Get Tuned In Sponsor in the handout materials for the conference. We will have a drawing for your donated PlayStation 4 with Guitar Hero & Nintendo Switch with competition games at the conclusion of the Thursday evening activity where you can announce the winner of your console/game. If you wish to be a Get Tuned In sponsor, please notate on the registration form and email admin@azhfma.org.

If you wish to provide a door prize as a sponsor or exhibitor, please list the item on the registration form and email
admin@azhfma.org. Your company will be listed in the handout materials and you can announcethe winner at the drawings at the Thursday night reception. This is a great way to highlight your company, gain exposure and gives attendees one more reason to visit your booth if you are an
exhibitor!

Shipping Materials:
The shipping label should read:
Hold for: ATTN:  (Rep Name, Company Name and Arrival date*)

Loews Contact: Caroline Cassino
AzHFMA Fall Conference
Loews Ventana Canyon Resort
7000 N. Resort Dr.
Tucson, AZ 85750
(*this information is important for the distribution of your shipped materials to your booth so it is readily available for the representative to set up when they arrive)

Shipments can be received starting Tuesday, October 10, 2017.

Hotel Room Reservations:
The discounted room rate at the Loews Ventana Canyon Resort is $199 + tax per night.  The deadline to make your hotel room reservation is Wednesday, September 20, 2017.  You may reserve a room online here
.

Dress: Business Casual

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